Condition-based release records
Record what each side agreed before money moves, then log the release only when that condition is met at the bank.
Record keeping for bank escrow
The shared record layer for bank escrow deals
Holdexy gives buyer and seller one structured account of an escrow arrangement: the agreed terms, every deposit and release logged as it clears, and the balance still held — in pounds, dollars, or euros.
- Currencies recorded
- GBP · USD · EUR
- Entry types
- Deposit · Release · Refund
- Funds held by Holdexy
- None, by design
Capabilities
Built for deals with conditions, not just transfers
Most payment tools record a movement from A to B. Escrow needs the reason attached: what was agreed, what has been satisfied, and what is still outstanding.
Staged and partial entries
Deposits, partial releases, and refunds are logged as separate dated entries, so milestone deals stay readable end to end.
Reference-only reconciliation
Each side carries an account name and a payment reference. No account numbers, sort codes, or IBANs are ever stored.
Auditable deal history
Every status change and entry is appended with its author and time — earlier activity is never overwritten.
Deal types
Built for bank-settled agreements
Property & real estate
Deposits and completion balances for house, land, and lease transactions.
GBP · USD · EUR
Business & invoice deals
Staged payments for goods, services, contracts, and business sales.
Milestone entries
General private deals
Any agreement between two parties that needs a shared, dated record.
Flexible terms
How it works
A clear path from terms to close
Replace scattered emails, statements, and manual notes with a structured record built around the stages of an escrow deal.
Structure the deal
Record the deal type, currency, amount, both parties, payment references, and the agreed terms.
Log the money
Enter each deposit received, release to the seller, and refund to the buyer as it happens at the bank.
Keep the history
The balance still held updates itself, with every status change and entry on one timeline.
Deal workspace
Everything important, in context
Open any deal to see the agreed amount, what has been deposited, released, and refunded, both parties and their references, and the full activity history.
- Balance still held, calculated for you
- Deposit, release, and refund entries
- Chronological activity log
Deal
HX-24A91C
Held
£25,000.00
Buyer
A. Okafor · HX-BUY-1042
Seller
Meridian Ltd · HX-SEL-1042
Activity
09:12
Terms recorded
Deal created with both parties
09:40
Deposit received
£25,000.00 logged into escrow
10:03
Work in progress
Delivery started by seller
Next
Release decision
Balance released or refunded
Built for clarity
Less uncertainty in every deal
One source of truth
Terms, parties, references, balances, and history stay together in a single deal record.
Clear accountability
Every entry records who logged it and when, so both sides read the same account of the deal.
Structured disputes
Flag a deal as disputed without losing earlier activity, balances, or the original terms.
Fast oversight
See what is held, released, refunded, and disputed at a glance instead of chasing statements.
Questions
Good to know
The essentials about how Holdexy works today.
Does Holdexy hold or move money?+
No. Holdexy is a record-keeping tool. It tracks deposits, releases, and refunds that happen at your bank. It does not hold, transfer, or insure funds.
Which currencies can I use?+
Each deal is recorded in pounds, US dollars, or euros, and amounts are shown in that currency.
Do you store bank account numbers?+
No. Only an account name and a payment reference for each side are recorded — never account numbers, sort codes, or IBANs.
Can a deal release in stages?+
Yes. Log a partial release or refund whenever it happens; the balance still held is recalculated after every entry.
What happens if a deal is disputed?+
A funded or in-progress deal can be marked as disputed. Its balances, entries, and original terms all remain available for review.
Can I see completed deals later?+
Yes. Released and cancelled deals stay in your dashboard with their full entry and status history.
Give your next escrow deal a clear record
Create an account, record the terms, and track every deposit and release from one focused workspace.
Create your accountImportant notice
Holdexy is record-keeping software. It does not hold, transfer, insure, or take custody of funds, and it is not a bank, payment service, or escrow agent. All money moves through the parties' own banking arrangements. Holdexy never asks for or stores account numbers, sort codes, or IBANs — only an account name and a payment reference for each side.